City Clerk

Pt. Vicente Lighthouse Banner Photo (Photographer - Carla)

Responsibilities

The City Clerk's Office is responsible for:

  • Preparing and distributing the City Council, Successor Agency, and Improvement Authority meeting agendas and preparing the minutes for all such meetings
  • The processing required legal notices for City Council meetings, including public hearings, so that all interested parties have an opportunity to participate
  • Conducting follow-up activities related to the agenda process including the processing of resolutions, ordinances, agreements, and the recording of official documents
  • Administering all general and special municipal elections, and responding to public inquiries regarding voter registration and polling place locations
  • Managing the City's records management program to ensure that public records are maintained in accordance with legal requirements to ensure accessibility and continuity
  • Accepting service on all subpoenas, public records requests, claims, lawsuits and summonses
  • Maintaining and updating the City's Municipal Code
  • Coordinating the recruitment and interview process for the City's Planning Commission and 6 Citizen Advisory Boards
  • Serving as the City's local filing officer for Fair Political Practices Commission under the Political Reform Act

Forms